Privacy Policy

 
PRIVACY POLICY

This privacy policy contains information on who we are and how and why we collect, store, use and share your personal data. It also explains your rights in relation to your personal data and how to contact us. 

WHO WE ARE 

We are Sookias and Sookias, a law firm registered in England and Wales with its registered office at Sixth Floor, Napier House, 24 High Holborn, London, WC1V 6AZ.  [“We”, “our”, and “us”]. We are registered with the UK Information Commissioner’s Office (“ICO”) under registration number Z7567062.  Sookias and Sookias is authorised and regulated by The Solicitors Regulation Authority. 

CONTACTING US 

You can contact us in writing at the address above, by telephone 0207 465 8000 or by email rosy.sookias@sookias.co.uk. if you have any questions about this privacy policy or about your personal information. 

INFORMATION WE COLLECT 

You may choose to provide us with personal data when you are introduced to us, when we meet you in person, or when we are in contact by phone or email.  The categories of personal data you provide includes: 

  • first and last name; 
  • job title and company name; 
  • Contact details including email address, phone number; postal address

INFORMATION WE COLLECT FROM THIRD PARTIES

  • when we collect publicly available information about you or your business (including through electronic data sources); and
  • when we collect your personal data from third parties (for example a person who has introduced you to us or other professionals (such as accountants or other law firms).

SENSITIVE PERSONAL DATA

We do not generally seek to collect sensitive (or special categories of) personal data. Sensitive personal data is defined by data protection laws to include personal data revealing a person’s racial or ethnic origin, religious or philosophical beliefs, or data concerning health. If we do collect sensitive personal data, we will ask for your explicit consent to our proposed use of that information at the time of collection. 

CHILDREN

We may process of the personal data of a child in order to enforce the terms and conditions of any contract entered into where the child is at least 16 years old. 2Where the child is below the age of 16 years, we will only process their personal data after obtaining the consent of the holder of parental responsibility over the child.  

HOW WE USE YOUR INFORMATION 

The purpose for which we use and process your information (excluding sensitive personal data) and the legal basis on which we carry out each type of processing is explained below. 

PURPOSES FOR WHICH WE WILL PROCESS THE INFORMATION

LEGAL BASIS FOR PROCESSING THE INFORMATION

  • To enforce the terms and conditions and any contracts entered into with you. 

It is in our legitimate interests to enforce our terms and conditions of service. We consider this use to be necessary for our legitimate interests and proportionate. 

  • To send you information regarding changes to our terms and conditions It is in our legitimate interests to ensure that any changes to our terms and conditions are communicated to you. 

If you do not wish to provide us with your personal data and processing such information is necessary for the performance of a contract with you, we may not be able to perform our obligations under the contract between us. We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal data for an unrelated purpose, we will notify you in a timely manner and we will explain the legal basis which allows us to do so. 

WHO WE SHARE YOUR PERSONAL DATA WITH

  • Our professional advisers such as lawyers and accountants
  • Government or regulatory authorities
  • Tax authorities
  • Third parties to whom we outsource certain services such as IT support service providers, document and information storage providers, legal cashiering
  • Third parties engaged in the course of the services we provide to clients such as counsel, arbitrators, mediators, clerks, witnesses, costs draftsmen, court, opposing parties and their lawyers, lawyers in other jurisdictions, document review platforms and experts such as tax advisers or valuers
  • Third part postal or courier providers who assist us in delivering documents related to a matter
  • This list is non-exhaustive and there may be other examples where we need to share with other parties in order to provide the services as effectively as we can

In addition, we may disclose information about you in the following circumstances: in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets; if all or substantially all of our assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets; if we are under a duty to disclose or share your personal data in order to comply with any legal or regulatory obligation; if necessary to protect the vital interests of a person; and to enforce or apply our terms and conditions or to establish, exercise or defend the rights of Sookias and Sookias, our staff or others. 

INTERNATIONAL TRANSFERS 

We may transfer your personal information outside Europe. In all cases, however, any transfer of your personal information will be compliant with applicable data protection law.

SECURITY OF YOUR PERSONAL DATA 

We are committed to keeping the personal information provided to us secure and we have implemented appropriate information security policies, rules and technical measures to protect the personal information that we have under our control from unauthorised access, improper use or disclosure, unauthorised modification and unlawful destruction or accidental loss.

All of our partners, employees, consultants, workers and data processors (i.e. those who process your personal information on our behalf, for the purposes listed above), who have access to, and are associated with the processing of personal information, are obliged to respect the confidentiality of such personal information.

HOW LONG WE KEEP YOUR PERSONAL DATA 

Your personal data will not be kept for longer than is necessary for the purposes for which it was collected and processed and for the purposes of satisfying any legal, accounting, or reporting requirements. The criteria we use for retaining different types of personal data, includes the following: 

General queries – when you make an enquiry or contact us by email or telephone, we will retain your information for as long as necessary to respond to your queries. After this period, we will not hold your personal data for longer than one year if we have not had any active subsequent contact with you; 

Legal and regulatory requirements – we may need to retain personal data for up 12 years after we cease providing services and products to you where necessary to comply with our legal obligations, resolve disputes or enforce our terms and conditions. 

HOW TO ACCESS YOUR INFORMATION AND RIGHTS

Under GDPR, you are entitled to access your personal data which means you are entitled to a copy of the data we hold on you – such as your name, address, contact details, date of birth, information regarding your health etc.- but it does not mean you are entitled to the documents that contain this data.

Under certain circumstances, in addition to the entitlement to ‘access your data’, you have the following rights:

  • The right to be informed – This is fulfilled by way of this privacy notice and our transparent explanation as to how we use your personal data
  • The right to rectification – you are entitled to have your personal data rectified if it is inaccurate or incomplete
  • The right to erasure (“right to be forgotten”) – you have the right to request the deletion or removal of your personal data.  This applies in the following circumstances:
  • Where the personal data is no longer necessary for the purpose for which is was originally collected
  • Where consent is relied upon as the lawful basis for holding your data and you withdraw that consent
  • Where you object to the processing and there is no overriding legitimate reason for continuing the processing
  • The personal data was unlawfully processed
  • The right to object or restrict process – You have the right to object to processing or to request the restriction of your data processing.  If you wish to do so please contact 

COMPLAINTS 

If you wish to raise a complaint on how we have handled your personal data, you can contact Rosemary Sookias.

If you are not satisfied with our response or believe we are not processing your personal data in accordance with the law, you can complain to the Information Commissioner’s Office (ICO).

CHANGES TO OUR PRIVACY POLICY 

From time to time, we may change this Privacy Policy. The current version of this Policy will always be available from us in hard copy.